225 words
Most salespeople abhor paperwork. Salespeople are generally better with people than with paper.
One way to reduce the amount of time you spend on paperwork is to dictate your call reports, letters, expense reports, etc., into a micro-cassette recorder. People speak four times faster than they write.
You may think "But I don't have anyone to transcribe the dictation?" Why not? Even if your company does not provide support for you, you can hire a student at a modest cost to come in regularly to transcribe your paperwork. Good dictation and transcription equipment is a modest investment that should pay for itself quickly through your higher productivity.
Once you have regular help, there will be other tasks your helper can do-mailing, stamping brochures, running errands, organizing your files, etc.
Following are some other ideas to help you handle your paperwork:
o after sorting, handle paper only once and make a decision.
o open your mail over your wastebasket.
o ask yourself "what will happen if I toss this?" If nothing, throw it out.
o write a response in the margin of selected correspondence and return it to the originator.
o highlight items you want to refer back to.
o delegate items to others.
o save copying and do several items at once.
o clear out your paperwork during scrap time.
o skim if it's references material.
o immediately throw out unsolicited junk mail.
© 1994 Morgan Seminar Group
_______________________Rebecca L. Morgan, CSP, is a dynamic speaker and seminarist. She is the author of four books, TurboTime: Maximizing Your Results Through Technology, Calming Upset Customers, Life's Lessons: Insights and Information for a Richer Life, and Professional Selling. For information on her speaking services, books, and tapes contact her at 1440 Newport Ave., San Jose, CA 95125, 408/998-7977, 800/247-9662, fax: 408/998-1742, rebecca@RebeccaMorgan.com, www.RebeccaMorgan.com. Please contact Rebecca for permission to reprint or repost this item.
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